Privacy policy
Everything you need to know about how we handle your data. Clear information without cryptic legal language.
Version: 4.0 | Last updated: April 27, 2026
UMANIQ · Veldkant 33 A, 2550 Kontich, Belgium · BE1011807196
What This Policy Covers
We handle your data the way we'd want ours handled. This privacy policy explains how UMANIQ collects, uses, and protects your personal data when you use our website or engage our services.
We take data protection seriously, for ourselves and our clients. This statements applies to our website, direct marketing, and overall operations.
Who Are "We"?
“We” or “our” implies UMANIQ with registered office in Veldkant 33 A, 2550 Kontich, België, and with registration number 1011807196.
What We Collect
We collect information you provide directly when you:
• Fill out our contact form or consultation request
• Subscribe to our newsletter
• Register for events
• Book appointments
• Apply for jobs
• Engage us for services
This typically includes: name, email address, company name, role, and any context you choose to share about your AI systems or compliance needs.
How We Use Your Data
We use your information to:
• Respond to your inquiries and schedule consultations
• Prepare for and deliver our services
• Send you relevant updates about AI compliance regulations (only if you've opted in)
• Organize events and manage registrations
• Process job applications and build recruitment pools
• Manage customer and supplier relationships
• Improve our website and services
We don't sell your data. We don't share it with third parties for marketing purposes. We don't do anything with it that would surprise you.
Legal Basis
We process your personal data based on:
• Consent: Contact forms, newsletters, events, job applications, appointments
• Legitimate interests: Customer and supplier relationship management, active recruitement
• Contract performance: To deliver services you've engaged us for
• Legal obligation: Compliance with accounting, tax, and employment law
How Long We Keep It
We keep your data only as long as necessary:
• Contact requests & appointments: 1 year after completion
• Customer & supplier relations: 7 years after final contact (accounting requirements)
• Event registrations: 1 year after the event
• Job applications: 1 year (non-retained), 3 years (recruitment pool)
• Marketing communications: Until you unsubscribe
Your Rights
Under GDPR, you have the right to:
• Access: get a copy of your personal data
• Rectification: Correct inaccurate data
• Erasure: Request deletion of your data (with certain exeptions)
• Restriction: Limit how we process your data
• Portability: Receive your data in machine-readable format
• Object: Oppose processing based on legitimate interests
• Revoke consent: Withdraw consent at any time
• Lodge a complaint: File a complaint with your data protection authority
To exercise any of these rights, email us at hello@umaniq.eu. We'll respond within one month.
Security
We use industry-standard security measures to protect your data. Our website uses SSL encryption. We limit access to personal data to employees who need it to provide services.
Cookies and Tracking
We use essential cookies for security and functionality, functional cookies for user experience, and analytical cookies to understand site usage.
International Data Transfers
We're based in Belgium. If you're outside the EU, your data may be transferred here. We ensure appropriate safeguards are in place for any international data transfers.
Policy Changes
We may update this policy as regulations or our practices change. Material changes will be communicated via email to active clients and posted on this page with an updated date.
Questions?
If you have any questions, comments or complaints regarding this privacy statement or the processing of your personal data, or if you wish to exercise any of your rights:
Email: hello@umaniq.eu
You also have the right to lodge a complaint with the Belgian Data Protection Authority.
UMANIQ
Kontich, Belgium